Accounts Assistant

Key Responsibilities:

• Purchases and payments:

• Log purchase invoices into the finance system, check that documentation is complete and correct.
• Save all back-up and authorisations for purchase invoices in appropriate files and ensure these are well managed and easily navigable.
• Request and reconcile supplier statements.
• Maintain a log of all direct debits and regular payments to ensure that invoices are received and processed in the appropriate accounting period
• Download and distribute credit card statements to holders and process payments on the finance system. Follow up on missing documentation or non-compliance.
• Ensure finance policies are followed for the set up of new suppliers.
• Assist with finance training for new and existing administrative staff.
• Manage and act on queries sent to purchase ledger inbox in a timely and courteous manner.
• Deputise for the Purchase Ledger Clerk as appropriate. In their absence, upload payments on the bank and send out notifications to staff allocated to carry out checks and authorisations.

   

• Month end support:

 

• Reconcile bank accounts for the main entity and subsidiaries.
• Check ledgers for missing costs.

   

• Compliance & Audit:

 

• Assist with year-end audit, providing supporting documentation to auditors.

• Other

Key Requirements:

• Qualifications:

• AAT Level 3/4 or equivalent professional qualification or qualified by experience
• GCSE in English and Mathematics at grade C or above.
• Excellent IT skills including advanced knowledge of excel and good all-round knowledge of Microsoft Office.

   

• Experience:

 

• Proven experience as a Purchase Ledger Assistant or in a similar financial role, ideally within the healthcare, social care, or similarly regulated sector.
• Competent in the use of medium/large accounting packages and systems.
• Understanding of financial ledgers and of control accounts and reconciliations.
• Previous experience in care homes, retirement villages, or the broader healthcare sector is advantageous but not essential.

   

• Skills:

 

• Excellent IT skills including advanced knowledge of excel and good all-round knowledge of Microsoft Office.
• Excellent reconciliation skills
• Strong interpersonal and communication skills

   

• Personal Attributes:

 

• Methodical approach with attention to detail
• Collaborative team player
• Ability to plan and organise to meet deadlines
• Good written and verbal communication; customer service mindset
• Proactive, with a continuous improvement mindset.